OVERVIEW
This article provides instructions on how to submit a gift or benefit report in Lighthouse.
INSTRUCTIONS
1. Log into your Lighthouse instance and on the Dashboard, locate Gifts and Benefit Register.
2. Click “Report a Gift or Benefit”.
3. Fill out the information below detailing who the gift/benefit is for, their level and organisational level.
4. Details of Gift or Benefit Provider: Select whether the gift or benefit is given by an organisation or an individual.
- Organisational: If the gift/benefit is for an organisation
- Individual: If the gift/benefit is for an individual.
The example below is for an individual.
5. Provide information about the relationship with the gift or benefit provider. Select one from the list available.
- The list of relationship types will differ between organisations. Review the options available and select the one most appropriate to the report
- If there are additional qualification questions, they will appear in the form under the relationship. Ensure you answer each question accurately
6. If yes, ensure you follow the instructions in the form to declare and manage the conflict of interest.
7. Select the type of gift from the available list. Examples may include (but are not limited to):
– Provide a description of the gift/benefit in the box provided
- Gift basket, flowers, chocolates, etc
- Money
- Free attendance at a conference, training course or other event/s
- Meals or other forms of hospitality
- Entertainment e.g. seats at sporting events, theatre, golf days etc.
- Bottle of wine or spirits
- Cash or shares
- Free or sponsored travel and accommodation
- Extraordinary discounts
- Complementary airline lounge memberships (must be registered annually)
- Other
8. Explain the cost of the gift/benefit and circumstances the gift/benefit was given or offered.
9. Input the date the gift/benefit was offered/received
10. Fill out the information for action taken or proposed following the questions and answering as required.
11. Upload any supporting documentation if applicable
12. After completing the form, click “submit”
If you have any issues navigating how to report a gift or benefit, feel free to contact us at helpdesk@lighthousegrc.software